Dean's Office Secretary (m/f/d) - Keyword: Secretariat F-N -

The position involves the following duties in particular:

• Organizing and managing the administrative processes of the faculty secretariat (scheduling, mail handling, visitor management, telecommunications, organizing and billing business trips),
• Drafting business correspondence and assisting with the preparation of reports, presentations, and other documents,
• Organizing and managing the faculty’s internal filing and records management system,
• Organizing and managing the preparation and follow-up for events, conferences, and meetings (e.g., organizing and managing participants, preparing and following up on documents, arranging accommodations, meals, and guest reception),
• Assistance in preparing documents, guidelines, and other resources for teaching and research, as well as
• providing administrative support for the preparation of contracts, scheduling, and capacity planning, as well as in the area of student administration, in particular:
  • management, registration, and monitoring of internship agreements during the work placement semester
  • Management and registration of final dissertation topics
  • Maintaining seminar group lists and providing student support

The following knowledge and skills are required

• Completed vocational training as an office communications specialist or another relevant vocational program,
• Proficiency in using modern office communications technology and software,
• Good verbal and written communication skills and knowledge of applicable DIN standards,
• practical experience in independently drafting business letters and handling business correspondence, as well as in creating presentations, and
• strong communication skills.

In addition, the following are desirable:

• proficiency in spoken and written English,
• experience in document management and records management,
• knowledge of business processes and the legal framework/regulations of Zittau/Görlitz University of Applied Sciences, as well as
• practical experience in handling internal and cross-faculty administrative tasks, such as organizing, coordinating, and managing conferences, business trips, and events.

We expect you to have

• organizational skills, the ability to work independently, and sound judgment,
• a high level of commitment, the ability to reflect and respond appropriately to specific audiences,
• a confident demeanor and the ability to work well in a team, as well as
• an interest in furthering your professional and personal development.