Examination Office

• Students can print their grade overviews online (login required using their Novell username and password).
• Provision of complete transcripts of records in cases of early disenrolment, for examination boards, applications, and recognition of examination components

The degree is usually awarded within four weeks after the defense or the final exam. The degree is issued or mailed by the Admissions Office.

Certificate pursuant to Section 48 of the BAföG (German financial aid for students) (Form 5)

• This form must be submitted to the BAföG (German financial aid for students) office once during your studies.
• Either: after the 3rd academic semester (90 ECTS credits must have been earned) or after the 4th academic semester (110 ECTS credits must have been earned).
• For degree programmes in the Faculty of Social Sciences, the following applies: Either after the 3rd academic semester (90 ECTS credits must have been earned) or after the 4th academic semester (105 ECTS credits must have been earned).
• Application forms may be submitted to the Examination Office even before exam results are announced (in person or by mail/internal mailbox).
• Upon receipt of the grade reports, the Examination Office will forward the form to the BAföG Office!
• The forms must be received by the BAföG Office no later than the end of the fourth month of the following semester.

Certification pursuant to Section 15(5) of the BAföG (German financial aid for students)

Completely filled-out application forms are certified by the Examination Office and forwarded to the BAföG (German financial aid for students) Office (submission via email, mail/internal mailbox, or in person during office hours).

Automatic Registration

• Upon enrollment or re-registration, students are automatically registered for the module examinations (PK, PL, PM, etc.) scheduled in the course of study or exam schedule for the corresponding semester, including prerequisite exams (VL, VB, VK, etc.).
• Students are required to check their exam registrations on the student portal under “Information on Registered Exams” before the start of the exam period.
• In case of discrepancies, please contact the Examination Office (by phone, email, or in person during office hours).

Withdrawal

• Every examinee has the option to request withdrawal from exams or prerequisite courses by submitting the “Request for Withdrawal from an Examination” to the Examination Office no later than two weeks before the start of the respective exam period (the deadline is listed in the academic year schedule).
• In this case, the student is automatically registered for the next exam or re-sit.
• Please note: Failed module examinations must be retaken within one year of completing the first examination attempt.

Registration for Exams During a Vacation Semester/Work Placement Semester

Students on a vacation semester or in a work placement semester who wish to take exams must register at the Examination Office no later than two weeks before the start of the respective exam period using the “Application for Registration.”

Registration for Additional (Optional) Exams

• Students who wish to take additional exams must register with the Examination Office no later than two weeks before the start of the respective exam period using the “Application for Registration” form.
• For optional modules, students may decide whether they would like the module to be recorded with a grade or with a certificate of completion. To do so, they must notify the Examination Office in writing (e-mail is acceptable).
• Please note that only modules that have been fully completed (all partial exams and prerequisites passed) can be listed on the degree certificate with a grade or a certificate of completion.
• ECTS credits are only awarded when a grade is assigned.

Registration for Early Exams (Free Attempt)

• Every student has the option to take exams from higher academic semesters even before the regular exam registration period for the respective academic semester begins.
• The Faculty Examination Board of the respective faculty or the instructor of the module may reject these registrations due to capacity constraints.
• For this purpose, the “Application for Registration” must also be submitted to the Examination Office no later than two weeks before the start of the respective exam period.
• Only one examination attempt per module is permitted.

Withdrawal from an exam due to illness, childcare, accident, or similar reasons.

If a student is unable to take an exam, the “Request for Recognition of Reasons for Non-Participation” must be completed and submitted online within one calendar week (see CampussApp or link).

Proof of incapacity to take an examination (medical certificates, accident reports, etc.) and an officially certified German translation of the proof in the case of foreign medical certificates must be attached to the application.

Even after the introduction of the electronic certificate of incapacity for work (eAU) on January 1, 2023, a copy of the certificate of incapacity for work (the copy for the employee) must be submitted to the Examination Office. The diagnosis may be redacted.

The Faculty Examination Board of the respective faculty will decide on applications received after the deadline. For this purpose, an informal written explanation for the late submission must also be included in the online form (in the “Comments” field).

Request for a Second Re-sit Exam

The request to take a second re-sit must be submitted to the Examination Office within one month of the announcement of the exam results on the student portal. Late or missing requests will result in disenrolment (from university).

Admission to the Final Examination

Once all module examinations required by the examination regulations have been successfully passed, admission to the final dissertation is granted ex officio. The Examination Office forwards the admissions to the respective faculties. The faculty is responsible for monitoring the deadlines for submitting thesis topics.