Procurement Clerk (m/f/d) - Reference: 49-2024 Procurement CircEcon -

The future position holder will be responsible for managing the procurement and purchasing process for goods and services in projects carried out with third-party funding, as well as for preparing and conducting procurement procedures in accordance with applicable procurement law and the relevant grant awards.

The position (m/f/d) specifically involves the following duties:

• Timely coordination of planned goods and services with the requesting departments and the Project Management Department at Zittau/Görlitz University of Applied Sciences, in accordance with the applicable grant awards,
• Determining the type of procurement and establishing the resulting timelines,
• Reviewing service descriptions and, if necessary, drafting specifications,
• Preparing and sending out the procurement documents, Soliciting, reviewing, and evaluating bids, preparing the award memorandum, and awarding contracts within the framework of the procurement process,
• Preparing and archiving the procurement documentation,
• Compiling statistics.

The following knowledge and skills are required

• A completed relevant college degree, e.g., in the fields of public administration or Business Administration, and relevant professional experience in the aforementioned field of activity,
• Relevant knowledge and professional experience in the application and implementation of public procurement law, specifically the currently applicable VgV, the SächsVergabeG, and thus the VOL and VOB,
• Project experience in conducting procurement procedures, particularly in compliance with the issued grant award notices,
• Consulting and communication skills to conduct negotiations with the requesting departments at the HSZG and with bidders regarding the measures to be implemented.

In addition, the following are desirable:

• experience dealing with the organizational structure of public administration,
• foreign language skills,
• good knowledge of project management and the administration of grant funds.

We expect you to demonstrate

• competence and a professional demeanor when interacting with various stakeholders,
• interest in and a willingness to pursue professional development opportunities, particularly in the aforementioned area of responsibility,
• Openness to current developments in the design of work processes,
• the ability to work proactively, in a solution-oriented and balanced manner,
• a high degree of independence, a sense of responsibility, and reliability,
• A team- and service-oriented approach to work.

We offer you

• an interesting and challenging role within a skilled, open-minded, and dedicated team,
• flexible and family-friendly work hours,
• opportunities for personal and professional development through targeted continuing education and training,
• attractive employee benefits (company pension plan, annual bonus, capital-forming benefits),
• a workplace Health Management program with initiatives to promote employee health, and
• the option to use a job ticket.