The activities of the job holder (m/f/d) include the active support of the Rector or Rectorate in operational and strategic tasks paired with modern office and communication management. It includes the following tasks in particular:

• Preparation and follow-up of consultations, management decisions and representative tasks, such as
  • Preparation and follow-up of the Rector's appointments and meetings of the Rectorate, including taking minutes,
  • Planning, drafting and monitoring proposals, draft resolutions, presentations, lectures, etc. of the Rectorate,
  • Provision of current information, announcements, publications and other contributions from the Rectorate, e.g. for publication by the press office,
  • Monitoring the implementation of stipulations made by the Rectorate, the Senate and, if applicable, other internal university committees and the state government,
  • Independently advising those responsible from all structural units and university self-administration bodies,
    
• Coordination and communication
  • Participation in the implementation and management of strategically relevant university projects,
  • Organization and coordination of cross-faculty and cross-university projects,
  • Participation in the content planning and organization of the Rector's ceremonial events (e.g. enrolment ceremonies),
  • Preparation of internal and external reports for the Rectorate as part of reporting obligations,
  • Cooperation with the relevant departments of the Saxon ministries, with the German Rectors' Conference/Landesrektorenkonferenz, with universities and with regional institutions,
    
• Management of the Rector's Office
  • Preparation, guidance, assurance and control of the tasks to be carried out by the staff of the Rector's Office,
  • Coordination and responsibility for internal and external university correspondence,
  • Budget control and monitoring of financial resources in the Rector's area of responsibility,
  • Organization of the contact point to the HSZG e.V.
    

The following knowledge and skills are required

• Completed academic university studies related to the above-mentioned area of responsibility
• Relevant organizational and management skills,
• several years of professional experience in the German or international higher education or research sector, preferably in the Free State of Saxony,
• sound knowledge and practical experience in the above-mentioned areas of responsibility,
• knowledge and practical experience in the use of modern communication and management tools
  (use of web-based formats and data systems, work with online networks and video conferencing systems and similar),
• very good written and spoken German and English language skills.
  

In addition, the following are desirable

• Successfully completed doctorate,
• practical professional experience in the public sector,
• practical experience in the higher education sector of a Saxon university and knowledge of the Saxon Higher Education Act (SächsHSG),
• Polish and/or Czech language skills.
  

We expect from you

• Interest in scientific and higher education policy issues,
• an independent way of working as well as a strategic, analytical and structured way of thinking and acting,
• an interdisciplinary and results-oriented way of working and the ability to work in complex situations,
• a high degree of self/time management,
• adeptness in dealing with a wide range of interlocutors and groups of people from Germany and abroad,
• a confident manner and strong communication and cooperation skills coupled with assertiveness,
• organizational and negotiating skills as well as conflict resolution skills,
• loyalty, a high level of trustworthiness and reliability,
• a high level of personal resilience and
• Willingness to work at both locations, to participate in business trips and to organize working hours flexibly according to the requirements of the current tasks.