Project Administration Clerk (m/f/d) - Keyword: 25-2025 Projects DFP -

The post holder has the following tasks in particular:

• Administrative monitoring and controlling of externally funded projects in particular EU funding Just Transition Fund (JTF),
• Ensuring compliance with various funding regulations,
• Preparation of funding requests as well as interim and utilization reports,
• Supporting asset accounting in the recording and valuation of fixed assets for projects,
• Organizing and supporting external audits and processing objections,
• Advising project managers on administrative and financial issues,
• Preparing forecasts and reports as well as proposing solutions in the event of deviations,
• Independent communication with project sponsors, funding bodies and other stakeholders.

The following knowledge and skills are required

• Completed studies in the field of economics, industrial engineering or a comparable degree,
• analytical, interdisciplinary thinking and quick comprehension skills,
• Confident handling of MS Office, especially Excel, affinity for digital solutions,
• high level of communication skills, in particular addressing internal and external stakeholders in an appropriate manner,
• a working knowledge of English.

In addition, the following are desirable

• Knowledge of the structure and organization of university business processes,
• Knowledge and experience in university accounting and university-specific funding regulations and programs, especially JTF,
• Knowledge of the HIS software used at the university,
• Knowledge in dealing with funding portals, e.g. the SAB,
• practical professional experience in administrative and financial project management.

We expect from you

• Commitment and participation in the permanent adaptation and design of administrative business processes to current developments,
• independent, structured and solution-oriented way of working,
• ability to work in a team,
• Flexibility, ability to work under pressure and commitment in line with the requirements of the job,
• Willingness and interest in further professional and personal development.

We offer you

• an interesting and challenging field of activity,
• flexible and family-friendly working hours within the framework of the applicable service agreement,
• personal and professional development opportunities through targeted training and further education,
• attractive social benefits (company pension scheme, annual special payment, capital-forming benefits),
• company health management with offers for workplace health promotion and
• the opportunity to use a job ticket.