Secretary (m/f/d) - Reference: 29-2025 Secretariat F-N -

The job holder has the following tasks in particular:

• General secretarial tasks, in particular
  • Organization of work processes and execution of operational business transactions in the secretariat,
  • Filing and registration of files,
  • visitor management,
  • Organizational preparation and follow-up of consultations, events, conferences, etc,
  • administrative and organizational preparation and follow-up of business trips,
  • Administrative support in process management and the digitalization of business processes.

• Administrative support for structural and deanery-specific work processes and tasks
  • in managing and organizing the scientific operations of the Faculty of Natural and Environmental Sciences,
  • in the preparation and administration of contracts, timetable and capacity planning and student administration,
  • in the preparation of business letters, reports, minutes and presentations,
  • in the creation and digitization of documents, instructions and other aids for teaching and research.

The following knowledge and skills are required

• Completed training as an office communications specialist or with a comparable administrative focus or several years of relevant specialist knowledge related to the area of responsibility,
• strong knowledge of office organization, the use of modern and relevant communication technology and software
• digital skills in the adaptation and reorganization of administrative processes,
• very good communication and problem-solving skills (verbal and written) including knowledge of the applicable DIN regulations,
• high sensitivity in communicating with internal and external target groups,
• a working knowledge of English and, if necessary, other foreign languages.

In addition, the following are desirable

• Knowledge of legal principles and framework conditions at Saxon universities,
• Experience in records management and registry,
• Interest in new trends and technologies in the field of application in the university.

We expect from you

• Strong skills in office organization (independent, structured and careful way of working),
• A willingness to learn and familiarize yourself with the job as well as an interest in further professional and personal development,
• Creativity, flexibility and mobility (in terms of time and space),
• friendly, target group-specific demeanor,
• commitment, reliability and flexibility.

We offer you

• an interesting and challenging field of activity,
• flexible and family-friendly working hours within the framework of the applicable service agreement,
• personal and professional development opportunities through targeted training and further education,
• attractive social benefits (company pension scheme, annual special payment, capital-forming benefits),
• company health management with offers for workplace health promotion and
• the opportunity to use a job ticket.