30. June 2025

Secretary (m/f/d) - Reference: 29-2025 Secretariat F-N -

Zittau/Görlitz University of Applied Sciences | Application deadline: 08.08.2025

At the Zittau/Görlitz University of Applied Sciences, Faculty of Natural and Environmental Sciences, a full-time position (40 hours/week) is available as of 01.09.2025 as a

Secretary (m/f/d)
- Reference: 29-2025 Secretariat F-N -

to be filled on a permanent basis.

The job holder has the following tasks in particular:

  • General secretarial tasks, in particular
    • Organization of work processes and execution of operational business transactions in the secretariat,
    • Filing and registration of files,
    • visitor management,
    • Organizational preparation and follow-up of consultations, events, conferences, etc,
    • administrative and organizational preparation and follow-up of business trips,
    • Administrative support in process management and the digitalization of business processes.
  • Administrative support for structural and deanery-specific work processes and tasks
    • in managing and organizing the scientific operations of the Faculty of Natural and Environmental Sciences,
    • in the preparation and administration of contracts, timetable and capacity planning and student administration,
    • in the preparation of business letters, reports, minutes and presentations,
    • in the creation and digitization of documents, instructions and other aids for teaching and research.

The following knowledge and skills are required

  • Completed training as an office communications specialist or with a comparable administrative focus or several years of relevant specialist knowledge related to the area of responsibility,
  • strong knowledge of office organization, the use of modern and relevant communication technology and software
  • digital skills in the adaptation and reorganization of administrative processes,
  • very good communication and problem-solving skills (verbal and written) including knowledge of the applicable DIN regulations,
  • high sensitivity in communicating with internal and external target groups,
  • a working knowledge of English and, if necessary, other foreign languages.

In addition, the following are desirable

  • Knowledge of legal principles and framework conditions at Saxon universities,
  • Experience in records management and registry,
  • Interest in new trends and technologies in the field of application in the university.

We expect from you

  • Strong skills in office organization (independent, structured and careful way of working),
  • A willingness to learn and familiarize yourself with the job as well as an interest in further professional and personal development,
  • Creativity, flexibility and mobility (in terms of time and space),
  • friendly, target group-specific demeanor,
  • commitment, reliability and flexibility.

We offer you

  • an interesting and challenging field of activity,
  • flexible and family-friendly working hours within the framework of the applicable service agreement,
  • personal and professional development opportunities through targeted training and further education,
  • attractive social benefits (company pension scheme, annual special payment, capital-forming benefits),
  • company health management with offers for workplace health promotion and
  • the opportunity to use a job ticket.
Further information

If the personal requirements are met, remuneration will be paid up to pay group 6 TV-L. The 1st place of work is Zittau. Zittau/Görlitz University of Applied Sciences strives for a balanced personnel structure and therefore welcomes applications from people of all genders. Persons with severe disabilities will be given preference if they have the same professional qualifications.

If we have aroused your interest, we look forward to receiving your detailed application (including cover letter, CV, certificates and references) by 08.08.2025 (date of receipt) by e-mail to:

stellenangebote@hszg.de
(documents in pdf format only)

We kindly ask you to refrain from postal applications[1] if possible (it is not possible to return application documents). Costs incurred during the selection process cannot be reimbursed. If you have any technical questions, please contact the Dean of the Faculty, Prof. Dr. rer. nat. habil. Thomas Wiegert(T.Wiegert(at)hszg.de, Tel.: 03583/612-4675). Further information about the university can be found at www.hszg.de and about the faculty at https://f-n.hszg.de.

 

 

[1] Postal address: Zittau/Görlitz University of Applied Sciences, Department of Human Resources and Law, Theodor-Körner-Allee 16, 02763 Zittau

Download job advertisement as PDF document:

Secretary (m/f/d) - Keyword: 29-2025 Secretariat F-N -

Thomas Wiegert
Prof. Dr. rer. nat. habil.
Thomas Wiegert
Faculty of Natural and Environmental Sciences
02763 Zittau
Theodor-Körner-Allee 8
Building Z IVb, Room B1.06
Upper floor
+49 3583 612-4675
Faculty of Natural and Environmental Sciences
02763 Zittau
Theodor-Körner-Allee 8
Building Z IVb, Room 0.04
First floor
+49 3583 612-4675
Faculty of Natural and Environmental Sciences
02763 Zittau
Theodor-Körner-Allee 8
Building Z IVb, Room B1.06
Upper floor
+49 3583 612-4675
Faculty of Natural and Environmental Sciences
02763 Zittau
Külzufer 2
Building Z VI, Room 203
2nd upper floor
+49 3583 612-3700
M.A.
Heike Kallweit
Human Resources and Legal Department
02763 Zittau
Theodor-Körner-Allee 16
Building Z I, Room 1.06.1
1st floor
+49 3583 612-3060