FAQ

This site should help answer all your important questions about your Erasmus+ period.

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Erasmus plus. What do need to know?

Students can receive multiple grants during each cycle of study (Bachelor, Master, PhD). There is a minimum period of three months for studies abroad, and a maximum funding period of twelve months per cycle of study. Students in single courses of study comprising only one cycle (such as Diplom) may receive grants for 24 months. Students on placement may also benefit from Erasmus+ grants.

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Whom should I contact at HSZG?

  • Student Mobility for Studies (SMS) at HSZG Erasmus partner universities.
    Contact: Stephanie Ludwig (sludwig@hszg.de)

  • Student Mobility for Studies (SMS) combined with Student Mobility for Placements (SMP) at HSZG Erasmus partner universities. This combined programme is considered an international study experience (SMS).
    Contact: Stephanie Ludwig (sludwig@hszg.de)

  • Student Mobility for Placements (SMP) of HSZG students at European enterprises. The application procedure and the organization of the programme is handled by the LEONARDO Office for Saxony at TU Dresden University.
    Contact: Simone Kunze (skunze@hszg.de)

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What are the benefits of studying abroad?

Erasmus students:

  • can be sure that all academic achievements attained abroad will be recognized.
  • are exempt from tuition fees at their partner university.
  • receive grants that cover additional costs for living abroad.
  • receive support during the preparation of their student exchange.
  • with children or disabilities receive additional grants.
  • will return home with wealth of experience.

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What are the prerequisites for an Erasmus+ period?

Successful applicants will:

  • be regularly enrolled students at HSZG.
  • have completed their first academic year at the start of their studies abroad.
  • study at a higher education institution with which HSZG has adopted an inter-institutional agreement.

Both partner universities must hold a valid Erasmus Charter for Higher Education (EHCE).

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Who can receive additional grants?

Erasmus+ aims to foster equality of opportunity and inclusion. Access to the programme is thus facilitated for students from disadvantaged backgrounds (this applies for single parents and people with special needs).

  • Additional grant as a lump sum for students with children

Students who take their child or children with them and are thus single parents during their Erasmus+ studies abroad can receive an additional lump sum. The maximum monthly rate for studies will depend on the host country’s categorization in the three possible country groups.

 

  • Additional grants for students with disabilities

Useful information about disability-friendly universities, provided by the European Agency for Special Needs and Inclusive Education: www.european-agency.org.

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How to apply?

The application process has two stages. After you have successfully applied for Erasmus+ at HSZG, you can send your application to the partner institution.

You may state up to three desired universities in your application at HSZG.

Our Mobility Database will provide you with detailed information on your possibilities for studies abroad. In addition to the websites of our partner institutions, you will also find information about agreements for certain courses of study, application deadlines and language requirements.

Our web application form is available at any time on the Mobility Database. Simply choose your desired exchange possibility and click on the green icon.

Please note that deadlines must be observed for the submission of the necessary forms to HSZG and the application at your partner institution.

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What are selection criteria?

Criteria for the selection of students who receive financial support under the Erasmus+ programme are:

  • Duly completed application form and upload of all required documents by due date.
  • The student is still eligible under the programme (12 months in the first cycle (Bachelor) and another 12 months in the second cycle (Masters), or 24 months respectively for one-cycle degree programmes).
  • The student’s average mark based on the latest transcript, which should have been issued before 10 January of the relevant year (eg: uni entrance qualification, transcript of records for Bachelor students, Bachelor transcript for Masters students).
  • Knowledge of the teaching language (B1) and at least basic skills in the language of the host country.
  • Are studies abroad a compulsory part of the student’s curriculum?

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What is the Student Charter and where can I find it?

The Student Charter highlights the rights and obligations of students participating in Erasmus+. It informs Erasmus+ students about what they are entitled to and what is expected of them during their secondment for studies and/or for a traineeship. You can download the Student Charter here [German].

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Will HSZG recognize my achievements abroad?

All course credit and periods of study will be recognized and transferred under the European Credit Transfer and Accumulation System (ECTS). However, it is essential that all three parties (student, sending institution, receiving institution) have signed a Learning Agreement prior to the studies abroad. This chart illustrates the process of recognition and transfer in detail [German].

Your host university will issue a Transcript of Records at the end of your semester abroad. All you need to do is hand it to our Examinations Office, which will take things from there.

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How will HSZG convert my grades?

Please refer to this Table for the conversion of your marks and grades [German].

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What is the financial support?

Each group of countries has its own level of individual support, which is defined by the respective cost of living in each country.


Groups of countries
Financial support per day / monthTotal possible support per semester as of WiSe 2017/18 for 5 months

Group I
Programme Countries with higher living costs

Denmark, Finland, United Kingdom, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden

10 € / 300 €

           1,500 €

Group II
Programme Countries with medium living costs
Belgium, France, Greece, Italy, Malta, Netherlands, Austria, Portugal, Spain, Cyprus

8 € / 240 €

           1,200 €

Group III
Programme Countries with lower living costs
Bulgaria, Estonia, Croatia, Latvia, Lithuania, Former Yugoslav Republic of Macedonia (FYROM), Poland, Romania, Slovakia, Slovenia, Czech Republic, Turkey, Hungary

6 € / 180 €

           900 €


Important: The figures above are valid from winter semester 2017/18. The duration of support will depend on the available funds and number of Erasmus+ applicants and will be announced in June. An individual support during five months of study is possible but cannot be guaranteed. For example: Studies abroad in Bulgaria from 15 August to 28 February (5.5 months) can be supported with 900 € (5 x 180 €). The grant will be reduced for every day that falls below five months if you return earlier.

The actual quota will be defined in the Grant Agreement prior to your departure.

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Which partner universities are there to choose from?

HSZG has many bilateral agreements with Erasmus+ partner institutions throughout Europe. In our Mobility Database you find details with all the info on our partner unis.

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Can I apply for BAföG for my studies abroad?

Students who receive or are entitled to receive a BAföG grant or loan can also receive BAföG grants for studies abroad. Erasmus+ student mobility grants up to 300 Euro will not be deducted.

Please note that you must file your BAföG grant application with a six months prior notice at the relevant regional office.

The International Office can on request issue a confirmation on the amount granted under the Erasmus+ mobility programme.

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What is a Learning Agreement?

The Learning Agreement is a key document that plays a major role before, during, and after your studies abroad. It includes particulars on the courses and lectures you will attend, and whether they are on par with the classes you enrolled in at HSZG.

A duly completed Learning Agreement, signed by all three parties (you, sending institution, receiving institution) before you leave is essential to receive an Erasmus+ grant.

Any changes to your predefined study programme abroad must be countersigned by all involved parties within a month after your arrival.

You can find Learning Agreement templates here. However, we will send you all the necessary documents in a timely manner by email.

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What is the purpose of the Grant Agreement?

The Grant Agreement is a contract between the student and his/her home university. It includes all the important information on the Erasmus grant amount and eligibility period, reporting requirements and the rights and obligations of the student and the university.

It is concluded after the completed and signed Learning Agreement has been submitted. Please remember that the Grant Agreement must be returned to HSZG in the original.

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What are reporting requirements?

All Erasmus+ beneficiaries are required to complete an EU survey through the Mobility Tool+.

Whilst abroad, HSZG will send you an Experience Report Form, which all Erasmus+ students are required to complete.

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Will there be a language course?

Increasing the fluency of students in foreign languages is an important objective of the Erasmus+ programme. Your language training abroad will revolve around the respective teaching language, which however may be different to the language of your host country.

You will be asked to do a compulsory language proficiency test before you leave and on your return to HSZG. Both tests serve to compare your fluency before and after your studies abroad, and can be found here. Please bear in mind that both tests solely serve to assess your fluency without having any impact on grants or the transfer of credits. They are available for the following languages: Bulgarian, Croatian, Czech, Danish, Dutch, English, Finnish, French, German, Greek, Hungarian, Italian, Polish, Portuguese, Romanian, Slovak, Spanish, Swedish.

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What is the Experience Report?

By signing the Grant Agreement, you agree to write a more in-depth report on your Erasmus+ experience. Please use the form you receive from us whilst abroad.
Your Experience Report will help to evaluate the quality of your semester abroad and improve the quality of overall advice by the International Office. If you agree, we can also pass it onto future Erasmus students.

What is there to know about insurance and health?

The Erasmus+ student mobility grant does not include insurance coverage. 

Please refer to your local health insurance office for information on statutory health insurance for students abroad and whether you should take out additional private insurance cover. The Grant Agreement for Erasmus+ student mobility includes an obligation to take out sufficient medical, personal and public liability insurance at your own discretion. 

The German Academic Exchange Service (DAAD) offers comprehensive group insurance.

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Can I extend the length of my study period abroad?

Yes, you can. You just need to remember a few simple things:
Extensions must be reported (informally) to HSZG four weeks prior to the end of the original Erasmus mobility period, eg by email.
Inform you faculty coordinator, complete a new Learning Agreement, and remember to obtain a signature from both partner universities. Subsequently, we will prepare a new Grant Agreement.
Prolonging your study period does not mean you automatically continue to receive payments. We need to verify first whether further funding is possible (for the most part it is). You should contact the International Office if an extended Erasmus grant is critical for a prolonged stay.
Please remember that any extension must be a direct continuation of your Erasmus+ mobility period without any interruptions (except for public holidays and semester breaks).
Extensions will be deducted from your allotted quota of twelve months per cycle (for study and work placements).

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Letzte Änderung:20. April 2018

Erasmus+

Contact

Stephanie Ludwig

Student Services & International Relations

Building Z I / Room 0.05

 +49 3583-612-4499

s.ludwig@hszg.de


Consultation hours in Zittau, Building Z I / Room 0.05:

  • Monday & Thursday: 13:00 - 15:30
  • Friday: 09:30 - 11:30
  • First Thursday of every month from 13:00 to 17:00
  • By arrangement


Consultation hours in Görlitz, Building G II / Room 253:

  • Tuesday: 11:00 - 15:00
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